YEO Resources

Host Family Resources

Sample from D5400 who use this to orient host families or new club volunteers

Host Family Resources

Sample Deck used to orient host families in D6010

NAYEN District Governor Onboarding

Use this deck to onboard future District Governors

NAYEN District Governor Onboarding

Train the Trainer for DG Orientation - intended for NAYEN directors

NAYEN District Governor Onboarding

use this as a discussion guide between district leaders and future district governors

NAYEN District Governor Onboarding

discussion guide for district RYE leaders to use when orienting future district governors

NAYEN District Governor Onboarding

PPT for onboarding future district governors

NAYEN RYE Applications

Released March 28, 2024

NAYEN RYE Applications

Released Dec 2, 2024

NAYEN RYE Applications

released August 2, 2024

NAYEN RYE Applications

LTEP Application Forms & PDF with Links to Document Pages, i.e. Section C-2 Original Immunizations Records/Certifications; Section G Rules, Permissions, Releases and Consents.

NAYEN Templates

This is the Crisis Management Plan Template that met all requirements from Rotary Staff in 2020

NAYEN Templates

This Crisis Management Plan is simplified; however not reviewed by Rotary staff.

NAYEN Uniform Agreements

One of three uniform agreement templates your district should consider using: (1) Memorandum (2) Exchange Profile and (3) Contacts for Exchange

NAYEN Uniform Agreements

Uniform Exchange Memo & Agreement - This is the preferred NAYEN version for use and distribution.

Rotary International Reference

Annual report released in June 2024. Good reference for District Governor orientation.

Rotary International Reference

Rotary's official handbook for Rotary Youth Exchange

Rotary International Reference

Rotary's official guide for Youth Protection covering all youth programs and volunteering. September 2020 version

Rotary International Reference

February 2025 update for the Rotary Code of Policy

Rotary International Reference

How to guide from Rotary (released in September 2020)

Rotary International Reference

Excerpt for DGs to review 2024

Rotary International Reference

Excerpt for DGs (Jan 2024 version)

Rotary International Reference

Excerpt for DGs (January 2024)

Short-Term Exchange Resources

Updated STEP Application for Camp

Short-Term Exchange Resources

Updated STEP Application Family to Family

Short-Term Exchange Resources

Links to all STEP Resource Documents

Short-Term Exchange Resources

Rotary Short Term Exchange Programs (STEP) include Family to Family (F2F) Exchanges and CAMPS. This document deals only with F2F.

Short-Term Exchange Resources

STEP - FAQs for Parents & Leaders

Short-Term Exchange Resources

District 6690 STEP Brochure

Short-Term Exchange Resources

STEP Brochure from Northstar

Short-Term Exchange Resources

Short-Term Exchange Poster

Short-Term Exchange Resources

List of 2025-26 STEP Committee

Short-Term Exchange Resources

Application for STEP Camp experience

Short-Term Exchange Resources

STEP Application for a Family to Family exchange (F2)

US Dept of State Reference

from dept of state

US Dept of State Reference

Secondary School Student School Admin Appreciation Letter_2025

US Dept of State Reference

Secondary School Student Letter_2025

US Dept of State Reference

Secondary School Student Host Family Appreciation Letter_2025

RYE Officers/Committee Resources

In response to the growing need, CSIET and a committee of US and internationally based members have created the Model Practices for Supporting the Mental Wellness of International Exchange students. These screening and administrative practices, combined with regular training of stakeholders on their adoption and implementation, should yield significant improvement in the mental health and safety of exchange visitors at the high school level.

RYE Officers/Committee Resources

Authors: Dennis White, PhD; Rosanne Field, PhD; and Terri Sawyer, DSW-Social Work. Handbook covers how to spot general warning signs, inclusion of mental health specialist on YEO committee, how to write a mental health plan, and more important information.

Fireside Chats-Webinars Notes & Resources

How To Notes from Paul Reagan - Armchair Recruiting Fireside Chat

Fireside Chats-Webinars Notes & Resources

Notes portray highlights from the Fireside Chat discussion on Student Engagement, Feb. 1, 2026.

Fireside Chats-Webinars Notes & Resources

Summary Notes from 2nd Mental Health Fireside Chat on 6/21/26